Job Description

Overview

Position Type: Support Staff - Building/Schools/ Administrative Assistant to Building Principal

Date Posted: 10/6/2025

Location: Newport Elementary School

Date Available: 10/07/2024

District: Beach Park School District #3

Qualifications

• Demonstrated proficiency in advanced computer, secretarial, and organizational skills, with proven experience in Google Workspace (Docs, Sheets, Gmail, and Calendar).

• Commitment to maintaining confidentiality and exercising discretion regarding sensitive student, staff, and family information.

• Proven ability to thrive in a fast-paced environment and manage administrative workflows.

• Understanding of Google Suite

Overview / Role Description

Administrative Assistant to the Principal Newport Elementary School

This is an essential, high-impact opportunity to become the central anchor for Newport Elementary's daily operations. As the primary point of contact and administrative support, this role directly contributes to a positive educational experience for every staff member, student, and family. The Administrative Assistant to the Principal is the friendly, professional face of the school, the guardian of its operational flow, and a vital link in the student success.

Reports to

Building Principal

Job Goals

To serve as the Principal's essential administrative leader, ensuring their vision is executed efficiently and that the school office operates as a professional, welcoming, and efficient hub. This role ensures the smooth and seamless operation of the entire school, fostering strong, positive engagement with staff, students, and parents, and directly supporting the core educational mission of Newport Elementary.

Performance Responsibilities

School Operations & Community Engagement

• Serves as the primary, professional ambassador and voice for Newport Elementary, maintaining high standards of public relations and managing critical internal and external communications across diverse platforms (i.e., School Messenger, Social Media) to foster a strong, connected school community.

• Upholds exceptional telephone etiquette, representing the school with warmth, clarity, and professionalism.

• Manages the schedule of appointments and ensures the building calendar of events is accurate and current.

• Orchestrates daily substitute assignments, providing clear, organized direction to minimize instructional disruption.

• Places, receives, and routes incoming calls and records messages with precision.

• Maintains a regular filing system and processes incoming correspondence efficiently as instructed.

• Types a variety of materials from rough drafts or from corrected copy, ensuring high accuracy and polish.

Data Integrity & Safety

• Prioritizes student and staff safety by maintaining a log of visitors to the school.

• Immediately reports the presence of any visitor who exhibits any unusual behavior to the Principal/Assistant Principal.

• Manages crucial daily student data and logistical operations, including accurate recording of attendance, and ensuring timely distribution of essential intra-school communications (mail/deliveries).

• Upholds the integrity and confidentiality of all critical student records as required by district and state mandates.

Operational Support

• Performs office routines and practices associated with a highly productive and smoothly run office environment.

• Provides indispensable administrative support to instructional staff, assisting with the preparation of materials as requested by the Principal to ensure teachers can maximize classroom time dedicated to student learning.

• Keeps office equipment clean and proactively orders and maintains essential supplies, ensuring all resources are available when needed.

Fiscal & Health Support

• Manages the school's vital financial accounts (including student activity and petty cash accounts), ensuring complete accuracy, transparency, and integrity of funds that directly benefit student programs.

• Acts as a compassionate and capable resource for minimal first aide, providing backup to the Health Clerk as needed to ensure immediate care for students.

• Performs various other essential related office duties as assigned by the Building Principal.

Professional Commitment (The Newport Mindset)

• Punctuality: Consistently demonstrating reliability in daily attendance and schedule.

• Attendance: Maintaining a strong, consistent attendance record.

• Flexibility: Possessing a proactive and adaptable approach to meet the dynamic needs of a busy school environment.

• Reliability: Serving as a trusted and dependable resource for the entire school community.

• Collaboration: Excelling in the ability to get along with and build strong working relationships with staff, students, and parents.

Terms of Employment

Salary and work year established by the Board of Education.

IFT-AFT/AFL-CIO Collective Bargaining Agreement

Evaluation

Performance will be evaluated annually.

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