Job Description

Purchasing Manager

Reports To: Controller / CFO
Industry Experience Required: Healthcare
Manages: 3 Purchasing Coordinators
Onsite 

Summary:
The Purchasing Manager is responsible for the procurement and optimal pricing of medical supplies, pharmaceuticals, medical equipment, PPE, and general operating supplies. This role will oversee purchasing activities, vendor management, pricing negotiations, purchasing contracts, and inventory tracking metrics related to healthcare industry purchasing standards.

Responsibilities

• Lead, manage, and support Purchasing Coordinators and Central Supply Coordinator(s) to ensure productivity, efficiency, and department performance.

• Conduct annual performance evaluations for direct reports with input from the Accounting Manager and other leadership.

• Oversee medical supplies and drug inventory systems (Flex Scan or similar platforms).

• Track and analyze KPIs related to purchasing, vendor spend, cost savings initiatives, PPE and drug inventory levels, and other industry-related purchasing metrics.

• Assist with facility needs related to equipment and furniture movement.

• Review and analyze vendor price proposals to determine the best pricing options.

• Negotiate with vendors, obtain competitive bids when appropriate, and secure best possible contract rates.

• Assist in purchasing contract negotiations and obtain executive approval as needed.

• Collaborate with Group Purchasing Organizations to leverage best pricing and contract terms.

• Ensure consistency and standardization of contracts across multiple facilities.

• Monitor vendor compliance with contract terms and conditions.

• Verify purchase requests, compare against master lists, clarify discrepancies, and recommend alternatives when needed.

• Oversee and track monthly care center inventory counts and maintain required documentation.

• Communicate with staff and vendors to resolve issues with defective or unacceptable goods and services.

• Maintain adequate records of purchases, costs, product performance, and other relevant purchasing data including annual flu vaccine tracking.

• Work closely with pharmaceutical and medical supply vendors to ensure data accuracy and correct order configuration.

• Review historical spending to identify and execute cost savings opportunities.

• Maintain a strong understanding of healthcare purchasing concepts, practices, and procedures.

• Perform other related duties as assigned.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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