Job Description
We are a busy manufacturer headquartered in City of Industry, CA seeking an energetic, detail-oriented and hardworking Receptionist/Office Assistant. The ideal candidate will have a strong work ethic, a positive attitude, the ability to balance a variety of tasks and take great pride in their work.
On-site work hours: Monday – Friday 8:00 am to 4:30 pm. Lunch break is 40 minutes.
RESPONSIBILITIES
• Answer, screen and forward incoming calls
• Greet and check in guest, maintain office security by following safety procedures and controlling access via the reception desk (monitor registration log, issue visitor badges)
• Receive, sort and distribute daily mail/packages
• Receive samples and maintain sample log with sense of urgency as some samples require immediate refrigeration or freezing
• Handle consumer complaints or escalate to proper team member; send out coupons to consumers and log all details in Excel
• Update daily and weekly production and shortage reports utilizing Excel
• Maintain and restock office supplies
• Monitor and replenish supplies for coffee station, ensuring it’s always ready for use
• Perform other clerical duties such as filing, photocopying, scanning, faxing and creating shipping labels
• Prepare and mail promotional giveaways to consumers
• Assist AR department with printing or requesting deduction backup
• Assist AP department with printing bills of lading
• Assist Customer Service department with data entry and paperwork collection
• Provide administrative support to other departments as needed
QUALIFICATIONS
• 1-2 years' work experience in office environment
• Knowledge of MS Office, specifically Microsoft Outlook and Excel
• Minimum typing speed of 35 wpm
WHO YOU ARE
• Strong organizational and interpersonal skills and the ability to interact with others with diplomacy and discretion
• Acts with integrity at all times especially in matters of a confidential or personal nature
• Ability to work under pressure --someone who thrives in a fast-paced environment
• Willing to take ownership of tasks and accountability for their completion
• Ability to prioritize and manage multiple/conflicting work priorities
• Excellent attention to detail
• Customer service attitude
• Someone who wants to join a company that has been in business for more than 60 years and has great growth potential.
Qualified candidates are encouraged to apply. We offer medical benefits, vacation time, holiday pay, casual dress code and room for growthAya Healthcare Job Opportunity: Orientation and Mobility SpecialistAya Healthcare has an immediate opening for the position of Orientation and Mobility Specialist in Schools/Education located in Redwood City, CA.We are committed to helping you build the healthcare career...
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